DAIRY FARMING AND INDUSTRY DEVELOPMENT PROJECT
IN HEILONGJIANG PROVINCE IN THE PEOPLEfS REPUBLIC OF CHINA
 
  RD (Japanese Version)  

RECORD OF DISCUSSIONS
BETWEEN THE JAPANESE IMPLEMENTATION STUDY TEAM
AND AUTHORITIES CONCERNED OF THE GOVERNMENT
OF THE PEOPLEfS REPUBLIC OF CHINA
ON JAPANESE TECHNICAL COOPERATION
FOR THE DAIRY FARMING AND INDUSTRY DEVELOPMENT PROJECT
IN HEILONGJIANG PROVINCE IN THE PEOPLEfS REPUBLIC OF CHINA

The Japanese Implementation Study Team (hereinafter referred to as gthe Teamh), organized by the Japan International Cooperation Agency (hereinafter referred to as gJICAh) and headed by Mr. Tetsuo ISHIHARA, visited the Peoplefs Republic of China from April 8, 2001 to April 18, 2001 for the purpose of working out the details of the Dairy Farming and Industry Development Project in Heilongjiang Province in the Peoplefs Republic of China.

During its stay in the Peoplefs Republic of China, the Team exchanged views and had a series of discussions with the Chinese authorities concerned with respect to desirable measures to be taken by both governments for the successful implementation of the above-mentioned Project.

As a result of the discussions, the Team and the Chinese authorities concerned agreed to recommend to their respective Governments the matters referred to in the document attached hereto.

This document was prepared in duplicate in the Japanese, Chinese and English languages, each text being equally authentic. In case of any divergence of interpretation, however, the English text shall prevail.

HarbinCApril 16, 2001
Mr. Tetsuo ISHIHARA
Leader,
Japanese Implementation Study Team,
Japan International Cooperation Agency,
Mr. Dong RUILIN
Deputy Director-General,
Department of Science and Technology,
Government of Heilongjiang,
The Peoplefs Republic of China

THE ATTACHED DOCUMENT

I. COOPERATION BETWEEN BOTH GOVERNMENTS

  1. The Government of the Peoplefs Republic of China will implement the Dairy Farming and Industry Development Project in Heilongjiang Province (hereinafter referred to as gthe Projecth) in cooperation with the Government of Japan.
  2. The Project will be implemented in accordance with the Master Plan, which is given in ANNEX  I.

II. MEASURES TO BE TAKEN BY THE GOVERNMENT OF JAPAN

In accordance with the laws and regulations in force in Japan, the Government of Japan will take, at its own expense, the following measures through JICA according to normal procedures under the Technical Cooperation Scheme of Japan.

  1. DISPATCH OF JAPANESE EXPERTS
    The Government of Japan will provide the services of the Japanese experts listed in ANNEX  II.
  2. PROVISION OF MACHINERY AND EQUIPMENT
    The Government of Japan will provide such machinery, equipment and other materials (hereinafter referred to as gthe Equipmenth) necessary for the implementation of the Project as listed in ANNEX  III. The Equipment will become the property of the Government of the Peoplefs Republic of China upon being delivered C.I.F. (cost, insurance and freight) to the Chinese authorities concerned at the ports and/or airports of disembarkation.
  3. TRAINING OF CHINESE PERSONNEL IN JAPAN
    The Government of Japan will receive Chinese personnel connected with the Project for technical training in Japan.

III. MEASURES TO BE TAKEN BY THE GOVERNMENT OF THE PEOPLEfS REPUBLIC OF CHINA

  1. The Government of the Peoplefs Republic of China will take necessary measures to ensure that the self-reliant operation of the Project will be sustained during and after the period of Japanese technical cooperation, through the full and active involvement in the Project of all related authorities, beneficiary groups and institutions.
  2. The Government of the Peoplefs Republic of China will ensure that the technologies and knowledge acquired by Chinese nationals as a result of Japanese technical cooperation will contribute to the economic and social development of the Peoplefs Republic of China.
  3. The Government of the Peoplefs Republic of China will grant in the Peoplefs Republic of China privileges, exemptions and benefits as listed in ANNEX  IV and will grant privileges, exemptions and benefits no less favorable than those granted to experts of third countries or international organizations performing similar missions to the Japanese experts referred to in II-1 above and their families.
  4. The Government of the Peoplefs Republic of China will ensure that the Equipment referred to in II-2 above will be utilized effectively for the implementation of the Project in consultation with the Japanese experts referred to in ANNEX  II.
  5. The Government of the Peoplefs Republic of China will take necessary measures to ensure that the knowledge and experience acquired by Chinese personnel through technical training in Japan will be utilized effectively in the implementation of the Project.
  6. In accordance with the laws and regulations in force in the Peoplefs Republic of China, the Government of the Peoplefs Republic of China will take necessary measures to provide at its own expense:
    (1).Services of the Chinese counterpart personnel and administrative personnel listed in ANNEX  V;
    (2).Land, buildings and facilities as listed in ANNEX  VI;
    (3).Supply or replacement of machinery, equipment, instruments, vehicles, tools, spare parts and any other materials necessary for the implementation of the Project other than the Equipment provided through JICA under II-2 above;
    (4).Assistance in arranging transport for the Japanese experts for official travel within the Peoplefs Republic of China and means of transport within Heilongjiang Province.
  7. In accordance with the laws and regulations in force in the Peoplefs Republic of China, the Government of the Peoplefs Republic of China will take necessary measures to meet:
    (1).Expenses necessary for transportation within the Peoplefs Republic of China of the Equipment referred to in II-2 above as well as for the installation, operation and maintenance thereof;
    (2).Customs duties, internal taxes and any other charges imposed in the Peoplefs Republic of China on the Equipment referred to in II-2 above; and
    (3).Running expenses necessary for the implementation of the Project.

IV. ADMINISTRATION OF THE PROJECT

  1. The Deputy Director-General of the Department of Science and Technology, Government of Heilongjiang, as the Project Director, will bear overall responsibility for the administration and implementation of the Project.
  2. The Director of the Office of the Project composed of the following organizations, as the Project Manager, will be responsible for the managerial and technical matters of the Project.
    (1).Department of Science and Technology, Government of Heilongjiang
    (2).Department of Livestock, Government of Heilongjiang
    (3).National Dairy Engineering and Technical Research Center
    (4).Institute of Animal Science of Heilongjiang Province
    (5).Department of Livestock, Anda Municipal Peoplefs Government
    (6).Yuan Village in Anda
    (7).Model Farm in Anda
  3. The Japanese Chief Advisor will provide necessary recommendations and advice to the Project Director and the Project Manager on any matters pertaining to the implementation of the Project.
  4. The Japanese Coordinator will provide necessary recommendations and advice to Chinese personnel on any matters pertaining to the management of the Project.
  5. The Japanese experts will give necessary technical guidance and advice to Chinese counterpart personnel on technical matters pertaining to the implementation of the Project.
  6. For the effective and successful implementation of technical cooperation under the Project, a Joint Coordinating Committee will be established whose functions and composition are described in ANNEX  VII.

V. JOINT EVALUATION

Evaluation of the Project will be conducted jointly by the two Governments through JICA and the Chinese authorities concerned at the middle and during the last six months of the cooperation term in order to examine the level of achievement.

VI. CLAIMS AGAINST JAPANESE EXPERTS

The Government of the Peoplefs Republic of China undertakes to bear claims, if any arise, against the Japanese experts engaged in technical cooperation under the Project resulting from, occurring in the course of, or otherwise connected with the discharge of their official functions in the Peoplefs Republic of China, except for those arising from the willful misconduct or gross negligence of the Japanese experts.

VII. MUTUAL CONSULTATION

There will be mutual consultation between the two Governments on any major issues arising from, or in connection with, this Attached Document.

VIII. MEASURES TO PROMOTE UNDERSTANDING OF AND SUPPORT FOR THE PROJECT

For the purpose of promoting support for the Project among the people of the Peoplefs Republic of China, the Government of the Peoplefs Republic of China will take appropriate measures to make the Project widely known to the people of the Peoplefs Republic of China.

IX. TERM OF COOPERATION

The duration of technical cooperation for the Project under this Attached Document will be five (5) years from the date of arrival of the first Japanese experts in the Peoplefs Republic of China.
ANNEX  IMASTER PLAN
ANNEX  IILIST OF JAPANESE EXPERTS
ANNEX  IIILIST OF MACHINERY AND EQUIPMENT
ANNEX  IVPRIVILEGES, EXEMPTIONS AND BENEFITS FOR THE JAPANESE EXPERTS
ANNEX  VLIST OF CHINESE COUNTERPART AND ADMINISTRATIVE PERSONNEL
ANNEX  VILIST OF LAND, BUILDINGS AND FACILITIES
ANNEX  VII  JOINT COORDINATING COMMITTEE

ANNEX  I  MASTER PLAN

1. Overall Goal

The income of dairy farmers in Heilongjiang Province will be increased through development of dairy farming and industry.

2. Project Purpose

A model for dairy farming and industry in Heilongjiang Province will be established.

3. Output of the Project

(1) Dairy farmers in the model area will be able to produce high quality forage.
(2) Dairy farmers in the model area will be able to feed dairy cattle appropriately.
(3) Various dairy products with high quality will be produced.

Activities of the Project

(1) Forage production
1) Introduction of grassland improvement technologies at the model farm
2) Improvement of technologies for utilization of by-products from agriculture
3) Improvement of silage processing technologies
4) Improvement of forage analysis technologies *
5) Improvement of alfalfa seed production technologies *
6) Demonstration of forage production technologies at the model farm
(2) Feeding management
1) Improvement of feeding management technologies for dairy cattle
2) Improvement of sanitation during milking
3) Improvement of the mechanized milking method
4) Improvement of embryo transfer technologies *
5) Demonstration of feeding management technologies at the model farm
(3) Raw milk quality control
1) Improvement of raw milk quality control technologies
(4) Dairy products processing
1) Improvement of dairy products processing technologies
2) Improvement of technologies for collection, preservation and culture of lactic acid bacteria

Note: 1.In principal, activities marked with an asterisk (*) are done by training of Chinese personnel in Japan.
2.Yogurt and cheese are the dairy products worked on the Project.

ANNEX  II  LIST OF JAPANESE EXPERTS

1. Long-term experts

(1) Chief Advisor
(2) Coordinator
(3) Experts in the following fields:
1) Forage Production
2) Feeding Management
3) Raw Milk Quality Control
4) Dairy Products Processing
Note: The Chief Advisor may serve concurrently as an expert in one of the above-mentioned technical fields.

2. Short-term experts:

Short-term experts may be dispatched when necessity arises within the framework of the Master Plan described in ANNEX  I.

ANNEX  III  LIST OF MACHINERY AND EQUIPMENT

  1. Machinery and equipment necessary for forage production
  2. achinery and equipment necessary for feeding management
  3. Machinery and equipment necessary for raw milk quality control
  4. Machinery and equipment necessary for dairy products processing
  5. Machinery and equipment necessary for the Project offices
  6. Vehicles
  7. Other equipment and materials necessary for the implementation of the Project

ANNEX  IV  PRIVILEGES, EXEMPTIONS AND BENEFITS

  1. The Government of the Peoplefs Republic of China will grant exemptions from income tax and charges of any kind imposed on, or in connection with, the living allowance remitted from abroad to the Japanese experts and their families.
  2. The Government of the Peoplefs Republic of China will grant exemption from customs duties on the importation of personal effects for the Japanese experts and their families as well as on the machinery and equipment related to their activities.
  3. The Government of the Peoplefs Republic of China will provide medical services and facilities to the Japanese experts and their families.

ANNEX  V  LIST OF CHINESE COUNTERPART AND ADMINISTRATIVE PERSONNEL

  1. Project Director: Deputy Director-General, Department of Science and Technology, Government of Heilongjiang
  2. Project Manager: Director, Office of the Dairy Farming and Industry Development Project in Heilongjiang Province
  3. Administrative personnel of following organizations concerned:
    (1) Department of Science and Technology, Government of Heilongjiang
    (2) Department of Livestock, Government of Heilongjiang
    (3) National Dairy Engineering and Technical Research Center
    (4) Institute of Animal Science of Heilongjiang Province
    (5) Department of Livestock, Anda Municipal Peoplefs Government
    (6) Yuan Village in Anda
    (7) Model Farm in Anda
  4. Counterpart personnel for each Japanese expert in the following fields:
    (1) Forage Production
    (2) Feeding Management
    (3) Raw Milk Quality Control
    (4) Dairy Products Processing
    (5) Other related fields in accordance with the fields of short-term experts
  5. Administrative personnel
    (1) Secretaries
    (2) Administrative staff
    (3) Accountants
  6. Interpreters
  7. Other necessary personnel for implementation of the Project
    (1) Workers at the model farm
    (2) Drivers
    (3) Others

ANNEX  VI  LIST OF LAND, BUILDINGS AND FACILITIES

  1. Land, buildings and facilities necessary for the implementation of the Project
  2. Rooms and space necessary for installation and storage of the Equipment
  3. Office space and necessary facilities for the Japanese experts
  4. Other land, buildings and facilities mutually agreed upon as necessary

ANNEX  VII  JOINT COORDINATING COMMITTEE

  1. Functions
    The Joint Coordinating Committee will meet at least once a year and whenever the need arises, and work:
    (1) To give direction and guidance for activities carried out under the Project and to coordinate inter-related activities with other related agencies of the Government of the Peoplefs Republic of China;
    (2) To formulate, review and approve the Annual Work Plan of the Project under the framework of this Record of Discussions;
    (3) To review the overall progress of the technical cooperation program as well as achievement of the above-mentioned Annual Work Plan;
    (4) To review and exchange opinions on major issues arising from or in connection with the technical cooperation program.
  2. Composition
    i1jChairperson:Deputy Director-General, Department of Science and Technology, Government of Heilongjiang
    i2jVice-chairperson:Deputy Director-General, Department of Livestock, Government of Heilongjiang
    i3jSecretary-General:Deputy Director, International Cooperation Division, Department of Science and Technology, Government of Heilongjiang
    i4jMembers:
    Chinese side:
    1) Representative, Ministry of Science and Technology
    2) Director, International Cooperation Division, Department of Science and Technology, Government of Heilongjiang
    3) Vice-president, National Dairy Engineering and Technical Research Center
    4) Director, Institute of Animal Science of Heilongjiang Province
    5) Vice-mayor of the Anda Municipal Peoplefs Government
    6) Chief of Sengen Village in Anda
    7)

    Japanese side:
    1) Chief Advisor
    2) Coordinator
    3) Experts assigned to the Project
    4) Representative, JICA China Office
    5) Members of missions to be dispatched by JICA

    Note: Persons nominated by the Chairperson and officials of the Embassy of Japan in the Peoplefs Republic of China may attend Joint Coordinating Committee meetings as observers.